The importance of inventory management is inevitable and the benefits are widely known. For many businesses, this means turning to an inventory management system company to help them out. They understand the importance and seek the most effective system possible. One major debate by companies at this stage is whether an inventory system should be a cloud-based solution or run through locally installed systems.
Ever since cloud computing came about, inventory management companies have been adopting the technology at an increasing rate. Early cloud-based systems improved efficiency greatly, minimized costs, and increased system flexibility. However, some were hesitant to adopt the idea right away. They were thinking of the potential downtime, vendor dependence, possible security concerns, and hidden costs.
There are many benefits to a cloud-based solution. It is simple to implement, easy to access, very flexibility, and is reliable in terms of backing up data. Implementing this system does not require extra hardware or software. Also, it can all be done while you continue business as usual – no downtime. Furthermore, it is simple to implement and saves costs.
In addition, all the users on the system have expanded accessibility. As long as you have a device that can connect to the Internet, you can access your system using that device. Plus, many providers of cloud-based systems are now creating mobile apps. This is making it even easier to access these systems. Cloud-based solutions make it possible to have access at work, home, or even on-the-go.
In addition to its ease of access, consider the flexibility. With a cloud-based system, adding a new user is as easy as creating a new profile. There is no need to install the software on a new device or purchase a new piece of hardware. You can simply create a login, set access privileges, and you are ready to go.
Cloud-based solutions are also scalable. Storing on the cloud means that you are limitless. If you are a small business expecting to grow, you can easily increase your storage capacity on the cloud to match. Finally, one of the greatest features is that you have a built-in backup. Cloud-based companies can regularly create back-ups of your data. Easy to access, it simple to restore lost data. You can rest easy knowing that you are prepared.
With Internet data storage, there are many concerns that come up. What if the internet goes down? The reality is that no one can guarantee that the Internet will be up and running 100% of the time. There is always a risk that you will lose your connection or the system will go down. But this risk also comes with locally installed systems. In that case, the downtime if often a lot longer than that of a cloud-based solution. Plus, some of these systems can run offline.
In terms of dependence on suppliers, this can be a real risk. What if the company that is running your system happens to go under?Or what if you decide on your own will to switch suppliers? There can often be high costs with this change, both implicit and explicit. However, this is something that you can avoid with research. By informing yourself, you can avoid these potential cost all or at least have that set in your budget.
Now, there are always security risks. As a result, research and asking questions prior to making a final decision is vital. Find out the level of security that different providers offer. You need to make sure that you feel comfortable storing your data. Many providers do offer a high level of security that is often customizable to help mitigate any concerns.
Finally, people often talk about hidden costs surrounding a cloud-based solution. There are so many great features, but those features usually come with a cost. You need to be aware of where those costs may come from and work to avoid them. Or, at least be prepared to pay them.
Cloud-Based is the Answer
In short, there are some risks you will take when implementing a cloud-based system. However, you can educate yourself to minimize their effect. Instead, you and your company can enjoy rewards of the cloud as soon as possible.