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Home / Solutions / Vaccine Management System

Vaccine Management System

Clear Spider’s secure, cloud-based vaccine management system provides end-to-end real-time visibility into vaccines and supplies. The system’s order management module automates fulfillment and replenishment across multiple locations including hospital rooms, COVID-19 vaccination centres, clinics, stockrooms, etc. Give customized access to healthcare providers, public health officials, vaccine recipients and more.
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End to End Vaccine Management Workflow

Benefits of a Vaccine Management System

  • Real-time access to vaccine administration data
  • Give access to healthcare providers and state/province/public health officials
  • Remote access and live updates
  • Full visibility into the movement of vaccines from start to finish
  • Keep up to-date levels of stock supplies and ensure they never run out
  • Manage vaccines, supplies, fulfillment, orders, and more in one easy-to-use platform
  • Can be used to track any type of vaccine, including the COVID-19 vaccine
  • Desktop & Mobile App access for easy tracking
  • Integrate with current systems for seamless traceability
  • Portal for vaccine recipients

Vaccine Management System Features

Vaccine Supplies Tracking
  • Anything required to administer vaccines can be tracked in Clear Spider including gloves, wipes, needles, etc.
  • Get notifications when running low on supplies
  • Have system automatically generate replenishment orders when running low
– Learn More –
Multiple Location Management
  • Track an unlimited number of vaccines and supplies across multiple hospital rooms, stockrooms / storerooms, fridges / freezers, clinics, warehouses, etc.
  • Granular location management in bins, shelves, boxes, etc.
– Learn More –
Vaccine Order Management
  • Vaccines and supplies can be fulfilled and replenished based on availability and thresholds set
  • Manage and track returns
  • Redistribution of items resulting in minimal wastage
  • Users can create inbound and outbound orders to procure new vaccines and to distribute vaccines out to recipients
  • States/provinces/districts can individually login to Clear Spider to place their respective orders for new vaccines
– Learn More –
Shelf-Life & Expiration Date Tracking
  • Keep up to date on the shelf-life of vaccines to ensure they are distributed before their expiration date.
  • Be notified when an item is about to expire.
– Learn More –
Fulfillment & Replenishment
  • Fulfillment of any sort of item can be set up and automatically performed in the system.
  • Replenish vaccines, supplies, equipment, consumables, etc. based on availability and thresholds set.
  • Notifications for ice replenishment can be set up to ensure it’s replaced every 5 days (as per COVID vaccine requirements).
– Learn More –
Integrations
  • Clear Spider integrates with existing Vaccine Tracking Systems (e.g. VTrckS) for seamless flow of information
  • Clear Spider can integrate with many shipping companies (FedEx, UPS, USPS, DHL, etc.) to track the distribution of vaccines
– Learn More –
Adverse Effects Tracking
  • Use Clear Spider’s Custom Reference Fields, Comments, or unlimited list of attributes to track any adverse effects of vaccines for each administered dosage.
  • Sort by COVID Vaccine types
– Learn More –
Unique Storage Requirements
  • Manage and track deliveries to an unlimited number of locations. Receipt and shipment specifications can be monitored and tracked in the system, including temperature requirements for storage.
  • Using our customized barcoding or RFID Technology, we are built to track in all climates, including lower than -100 Degrees Fahrenheit  (e.g. COVID vaccine)
– Learn More –
Reports & Analytics
  • Generate charts, reports, graphs, and analytics for your data in order to detect any patterns of change in the community of vaccine recipients
  • Schedule reports to run on an automatic basis
  • Export the information into various data formats
  • Track patterns for COVID vaccine recipients
– Learn More –
Cloud Based
  • Access the system from anywhere in real time through any internet enabled device
– Learn More –
Mobile App
  • Easy-to-use
  • Online/Offline mode
  • Track vaccine status, quantities, locations, etc.
  • Create orders and perform transactions
– Learn More –
Custom User Access
  • Configure user access with custom roles and permissions
  • Access to healthcare providers
  • Access to state/province/public health officials
  • Vaccine recipient portal
– Learn More –

Trusted By Government Organizations and Leading Healthcare Providers


Talk to a product expert to find out more about what our Vaccine Management System has to offer!

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